Trust board meetings

Meetings of the North Middlesex University Hospital NHS Trust Board are held in public.  Staff, patients and the public are welcome to attend and may ask relevant questions during the ‘questions from the public’ part of the meeting. 

There are times when the Board will need to consider agenda items that are confidential and cannot be discussed in public.  In these situations, the Public Bodies (Admission to Meetings) Act 1960 permits a board of an NHS trust to pass a resolution to exclude the public and members of the media from the meeting.

Board meetings for 2021

All Board meetings are held at the North Middlesex University Hospital.  Meetings usually take place in Meeting Room 10, level -1, in the Tower Building, North Middlesex University Hospital and usually start at 10.00 am, subject to confirmation three working days before the meeting.  Please note that if you have an access requirement and wish to attend a Board meeting please contact the Company Secretary who will endeavour to meet your request.

Board papers are published on the Trust’s website approximately three working days prior to the meeting.  In order to minimise costs we do not send Board papers by post but printed copies can be made available on request and provided to you at the meeting or may be collected in advance from the Trust Headquarters, North Middlesex University Hospital NHS Trust, Sterling Way, London, N18 1QX.  Please contact the Company Secretary to arrange this. The dates for meetings in 2021 are given below.

 

Please note: In line with guidance from Public Health England on respecting social distancing during the COVID-19 pandemic and in the interests of protecting our service users, patients and staff, meetings of the Trust Board will be held virtually.  Members of the public who wish to observe the meeting from their homes can now do so by contacting the Company Secretary or Assistant Company Secretary 24 hours prior to the meeting.  All papers will continue to be published to the website prior to the meeting.  Dates and times of meetings may be subject to change, so please check back regularly for updates.

Given the uncertainty as to how long the current restrictions will be required, the position set out above will remain in place until further notice. However, we look forward to welcoming back members of the public to our Board meetings as soon as the necessary steps to limit the transmission of COVID-19 are lifted.

 

Board meeting times

Date

 

Time

Location

Thursday, 4 February 2021                 

10am

CANCELLED

Thursday, 25 March 2021

10am

Virtual meeting – please contact the company secretary for details.

Thursday, 3 June 2021

10am

Virtual meeting – please contact the company secretary for details.

Thursday, 5 August 2021

10am

Virtual meeting – please contact the company secretary for details.

Thursday, 2 September 2021

10am

Annual general meeting - Virtual meeting – please contact the company secretary for details.

Thursday, 7 October 2021

10am

Virtual meeting – please contact the company secretary for details.

Thursday, 2 December 2021

10am Virtual meeting – please contact the company secretary for details.

Raising a question or comment

Questions or comments are welcomed on any matter which is within the powers and duties of the Trust.  Questions may be submitted in writing to the Company Secretary by 10.00 am, five clear working days before the date of the next available meeting.  The Chair has discretion to allow verbal questions or comments to be raised at the meeting without notice having been given.

Questions and Comments from the Public at Meetings Standard Operating Procedure

Introduction

This Standard Operating Procedure (SOP) sets out how the Trust will manage questions and comments from the public at meetings of the Trust held in public.

Questions or comments are welcomed from people who live or work in the local community, or who are affected by the work of the Trust, and may ask any of the following a question on any matter which is within the powers and duties of the Trust:

  • the Chair of the Trust Board;
  • the Chief Executive;
  • a Director of the Trust with responsibility; or
  • a Chair of any other Board level committee, whose remit covers the subject matter in question.

Members of the public are advised that meetings of the Trust Board (Part 1) and the Annual General Meeting are held in public but are not public meetings.  Time is allocated at each meeting to receive questions and comments from the public.

The Chair reserves the right not to respond to questions or comments which relate to issues which are the subject of current confidential discussions, legal action, or any other matter at their discretion.

Written questions or comments for meetings held in Public

Questions on any topic within the Trust’s powers and duties may be submitted in writing to the Company Secretary by 10.00 am, five clear working days before the date of the next available meeting.

A written answer will be provided to a written question and will also be read out at the meeting by the Chair or other Trust Board member to whom it was addressed.

If the questioner is unable to attend the meeting in person, the question and response will still be read out and a formal written response will be sent following the meeting.

A record of all written questions asked, and the Trust’s response, will be included in the minutes of the meeting for public record.

If information is not readily available to enable a response by the date of the meeting, the Company Secretary, or a nominated Director, will inform the questioner accordingly and give an indicative time when a response will be provided [no later than 20 working days in accordance with the provisions of the Freedom of Information Act].

Verbal questions or comments without notice

The Chair has discretion to allow verbal questions or comments to be raised without notice having been given.

A member of the public who has submitted a written question may, with the consent of the Chair, ask an additional verbal question on the same subject.

An answer to a verbal question will take the form of either:

  • a direct verbal answer; or
  • if the information required is not immediately available a written answer will be sent to the questioner [no later than 20 working days in accordance with the provisions of the Freedom of Information Act].

A record of all verbal questions asked, and the Trust’s response, will be included in the minutes of the meeting for public record.

When raising a verbal question, members of the public are asked to note:

  • When asking a question, to introduce themselves and declare whether they are attending as a representative of any group.
  • To enable as many attendees to ask a question or make a comment each attendee is restricted to asking just one question or comment.  This may be increased at the discretion of the Chair.
  • The Chair reserves the right not to respond to questions or comments which relate to issues which are the subject of current confidential discussions or legal action or any other matter at their discretion.
  • The time available for questions or comments should not prejudice the proper and timely conduct of the meeting.

Exclusions

4.1Written questions may be rejected and verbal questions need not be answered when the Chair considers that they:

  • are not on any matter that is within the powers and duties of the Trust;
  • are defamatory, frivolous or offensive; or
  • are substantially the same as a question that has been put to a meeting of the Trust Board in the past six months; or
  • would require the disclosure of confidential or exempt information; or
  • relate to individual patient care or an individual staff member.

Trust Board papers, minutes and agendas (2021)